Job Title: Assistant Property Manager
Reports To: Property Manager
Location: Morgan View – Morgan State University
Compensation: $50,000.00-$55,000.00, furnished two-bedroom apartment and a comprehensive benefits package
FLSA Status: Exempt
SUMMARY:
Under the direct supervision of the Property Manager, the Assistant Property Manager is responsible for overseeing all tasks associated with accounts receivable, residents’ accounts, front desk operations, opening/closing procedures, and human resource functions for the site. The Assistant Property Manager may be responsible for areas including but not limited to fiscal oversight; licensing; marketing plan development, implementation, oversight; and supervision of full-time and student employees. This position requires the staff member to live on site and serve in an on-call duty rotation.
Essential Duties and Responsibilities:
- Oversee all resident accounts, current and past, including daily deposits/batch entry, correspondence, collections, electronic payment processing, entering license fee/non-license fee charges, record keeping, NSF and chargeback follow up, damage billing, and responding to resident inquiries.
- Supervise Resident Director and all resident engagement activities.
- Coordinate the financial aid deferment process with residents, as well as the financial aid payment process in conjunction with the Bookkeeper.
- Oversee and prepare invoicing to the University for residents on EZPay.
- Create, document, and follow up on Personal Payment Plans for residents unable to meet payment deadlines as outlined in the housing license.
- Responsible for entire collections process including all communications to residents and guarantors, collections account filing, and other means to ensure overall delinquency rate remains low.
- Submit regular reports to supervisor regarding delinquency rate.
- Recruit, select, train, supervise, and evaluate staff members.
- Coordinate human resource function for employees including pre-employment screening, new hire processing, and on-going benefits functions.
- Oversee customer service functions of office including maintaining a pleasant environment, training all staff that assist customers, and designing procedures to ensure success.
- Participate in quarterly meetings with stakeholders as needed.
- Participates in 24-hour facilities maintenance emergency response rotation while documenting incidents. Being on duty requires a 30-minute response radius of the community.
- Other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s degree in business or related field.
- Two (2) years of full-time experience in student housing operations, property management or similar field.
- Supervisory experience of full-time staff members.
- A willingness to learn and lead project-based administrative operations.
- Experience with crisis management and on-call responsibilities.
- Knowledge of Microsoft Outlook, Excel and Word as well as basic typing skills.
- Knowledge of administrative operations including budgets, personnel, facilities, assignments, accounts payable, and billing.
- Must possess strong interpersonal, communication (oral and written) skills.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines effectively.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.
This is not an employment contract.
Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K.
If you are unable to apply because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.
To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.
