Now Hiring: Recruiting Coordinator
Location: North Dallas, TX (Onsite – Not Remote)
Full-Time Monday-Friday
We are seeking a highly organized and dependable Recruiting Coordinator to join our team at Gaines Investment Trust. This full-time, onsite position is a key part of our fast-paced recruiting efforts and will also support our executive team with administrative responsibilities. The ideal candidate is a well-rounded professional who combines accuracy and urgency with a people-oriented approach and above-average computer skills. They must bring professionalism, discretion with confidential material, a strong work ethic, and a long-term commitment to their career.
About Gaines Investment Trust
Gaines Investment Trust (GIT) is a family-owned, fully integrated real estate investment and management company with over 8,000 apartment homes across six states. Founded on the values of integrity, long-term commitment, and a people-first culture, GIT is dedicated to providing high-quality living environments for our residents while fostering a supportive and rewarding workplace for our employees. We believe in long-term growth — for our properties, our communities, and our team members.
About the Role
The Recruiting Coordinator will ensure the recruiting and hiring process runs smoothly and efficiently. This includes coordinating interviews, maintaining accurate candidate records, managing pre-employment steps, and handling sensitive information with confidentiality. In addition, this role will assist with employee retention initiatives and light marketing support to promote career opportunities. Success in this role requires being people-oriented, highly computer savvy, and able to act with urgency while delivering error-free results.
Responsibilities
- Coordinate and schedule interviews promptly to keep the hiring process on track
- Manage applicant tracking system (ATS) entries and maintain up-to-date candidate records (ATS experience preferred but not required, i.e., Jobvite)
- Oversee pre-employment steps, including background checks, reference collection, and onboarding documents
- Maintain professional communication with candidates and hiring managers in person, in writing, and by phone/email/text
- Handle confidential employee and candidate information with discretion and professionalism
- Assist with employee retention efforts, including candidate follow-up, new hire check-ins, and culture initiatives
- Provide light marketing support to help promote job postings and career opportunities
- Track recruiting activity and prepare accurate reports on time
- Anticipate and resolve scheduling or process issues quickly and proactively
- Support the executive team with additional administrative responsibilities as assigned
Qualifications
- Prior experience in recruiting coordination, HR, or related administrative support is required, preferably in property management
- Well-rounded professional with the ability to balance administrative precision and people-oriented communication
- Above-average computer skills, with proficiency in Microsoft Office Suite; ATS experience preferred but not required (i.e., Jobvite)
- Strong organizational skills with the ability to manage multiple priorities accurately and on deadline
- Strong work ethic, dependability, and commitment to long-term employment
- Able to work independently and drive tasks forward without constant direction
- Professional communication skills in person, in writing, and over the phone/email/text
- Ability to act with a sense of urgency, ensuring follow-up and follow-through on all responsibilities
- Demonstrated ability to handle confidential material with discretion and integrity
Compensation & Benefits
- $22 – $26 per hour, commensurate with experience
- Full-time, onsite role with immediate start available once clearance is received
- Medical, dental, and vision coverage
- 401(k) with company match
- Paid time off and company holidays
