Description

Who we're looking for:

We're looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for a Leasing Specialist ( Affordable Housing) to join The Douglaston Companies in Queens, NY. If you are looking to work in a collaborative and supportive environment but also be challenged in your role, we welcome you to apply!

Essential duties and responsibilities:

Leasing

• Monitor vacancies (re-rentals) and maintain accurate waitlists in Housing Connect, Yardi, and internal tracking tools.
• Conduct applicant outreach in accordance with agency-approved waitlist procedures, ensuring all contact attempts, responses, and outcomes are fully documented.
• Coordinate apartment showings and move-ins with on-site Property Management staff.
• Facilitate lease signings (primarily electronic) and ensure timely execution and delivery of lease documents.
• Collect and document move-in funds in accordance with internal protocols.
• Serve as the primary point of contact for applicants throughout the lease-up process, ensuring a responsive and professional experience.
• Process lease renewals for rent-stabilized units, including preparation and issuance of renewal offers in accordance with programmatic and Rent Guidelines Board requirements.
• Collaborate with the Affordable Housing Specialist to ensure that all required subsidy increase requests (e.g., HPD Section 8, HRA, CityFHEPS) are initiated and submitted on schedule to avoid payment delays or underpayment.

Eligibility & File Compliance

• Review household documentation to determine income eligibility in accordance with LIHTC, Tax-Exempt Bond, HOME, and Rent Stabilization program rules.
• Prepare and submit complete, compliant leasing files for review by HPD, HDC, NYCHA, and other oversight agencies.
• Process initial subsidy paperwork for Section 8, HRA, CityFHEPS, and similar programs
• Respond to agency file corrections and audit requests in collaboration with the compliance team.
• Stay informed on updates to program regulations and incorporate new requirements into leasing workflows.
• Support efforts related to recertifications, reasonable accommodations, file appeals, and noncompliance corrective actions as needed.

Additional Responsibilities

• Travel to sites across the boroughs as needed to support leasing and compliance related tasks.
• Perform other related duties and ad hoc tasks as assigned to support leasing, compliance, and property-level initiatives.

Qualifications

Qualifications, Skills, and Abilities:

• 3+ years of experience in NYC affordable multi-family leasing (NYCHPD/NYCHDC marketing handbook, Rent Stabilization).
• NYCHPD Marketing Agent Certification required.
• LIHTC Certification preferred (or must be obtained within 6 months of hire)
• NYS Notary Public license required (or must be obtained within 90 days of hire)
• Possess knowledge of Fair Housing Laws and the Americans with Disabilities Act.
• Knowledge of Yardi (or similar programs).
• Ability to perform in a collaborative, busy, challenging, multi-tasking work environment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel

What else can you expect from The Douglaston Companies?

• Health: We proudly offer a full suite of health benefits! Thats medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short-Term Disability and Long-Term Disability coverage!
• Wealth: great pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!
• Development: virtual courses, tuition reimbursement, lunch and learns and wellness programs.
• Balance: paid time off, 8 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun-fast paced culture thats a perfect mix of high performance.

Salary Range:

$68,000 - 75,000/yr.

Who we are:

Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique owner-builder-manager advantage, known collectively as The Douglaston Companies.

The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees. By providing general contracting and construction management services, Levine Builders has built, renovated and rehabilitated thousands of residential units and millions of square feet of commercial, hotel, office buildings, retail centers, religious, educational, and healthcare facilities.

With the later establishment of Douglaston Development as the driving engine of the organization, the two companies worked in unison to leverage each others expertise to develop and build most complex projects while also growing and thriving in challenging markets.

In 2002, Clinton Management was founded to manage the expanding portfolio of developments created by Douglaston Development and constructed by Levine Builders. Clinton Management oversees a broad portfolio of moderate-income housing, luxury apartments, commercial, and retail properties.

Each affiliate company works together to cohesively acquire property, develop it to its full potential, and manage it efficiently, assuring that each investment achieves and maintains maximum value and profitability while strengthening the community in which the assets are located.